To gain complete control over your files and documents, you should strongly consider Integrated File and Document Management. These systems fully integrate into your company operations. They typically provide access to information in files and documentation in multiple forms including faxes, e-mail, PC files, host computer databases, digital images, and paper documents. In addition, they take advantage of productivity enhancing technologies such as Automatic Identification (Barcode and RFID) and Wireless Communications. Specific benefits to your operation of these systems include all of the benefits of a Basic File Tracking and Storage System. See the following sections below for more information:
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Getting Started
- Read the information below to make sure this type of system meets your needs.
- Determine what budget amount you can afford to spend.
- Contact us to help. We can tell you about our proven five step process so you make the best decision and get it done right the first time!
Five Step Process:
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How They Work
Integrated File and Document Management Systems keep track of information regardless of form or location.
Store: Enter documents and files into the system with a physical location or electronically.
Retrieve: Locate and retrieve documents and files on demand by physically finding the document or file or searching electronically through a web browser interface.
Manage: Monitor usage and organize workflow.
Retire: Remove and destroy documents or files. Database keeps record of history for future reference.
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System Components |
Estimated Costs |
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Database Software
Labeling Software |
Integrated Document and File Management Systems
(Proven 5 Step Process, expandable software, rugged portable device, training and implementation assistance) |
$5,000+ |
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Handheld Scanners
Portable Data Collection |
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Consulting
Training
Installation |
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Examples |
Key Features |
- Law Offices
- Medical Records
- Court Files
- Loan Documents
- Real Estate
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- Document Imaging
- Paper File Tracking
- MS Office Support
- PC File Management
- Express Workflow (Document Routing and Reporting)
- Document Publishing
- Versioning
- Audit Trail
- Web Access to Information
- File Requesting
- Deficiency Tracking
- Retention Management
- Color Coded File Labeling
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